We're hiring!

Administrative and Event Coordinator

The Organization

Beyond Differences is a non-profit organization based in Marin County, California. Our mission is to inspire students at all middle schools nationwide to end social isolation and create a culture of belonging for everyone.

We are committed to working with students, teachers and parents to create a social justice movement to ensure that every child in middle school feels accepted, respected, included and valued by their peers no matter what their differences.

The Job

We are looking for a well-organized, self-starter who is excited to join a dynamic team of staff and volunteers to help us reach our goals as envisioned by the Board and Co-founders of the organization.
Under the supervision of Beyond Differences’ Executive Director, the Administrative Assistant is responsible for meeting logistics and support, general office coordination, volunteer coordination, special events and fundraising support and data entry. This is a full-time position and located in the San Rafael (Marin County) headquarters of Beyond Differences. The candidate must be self-directed, mature, easy-going and flexible as some meetings and events will take place on weekends and evenings.

Responsibilities

• Assist with data entry for donors and fundraising activities, educator surveys, and student forms.
• Provide support to Director of National Programs for volunteer coordination, logistics of national holiday events, relationships with schools and other non-profit partners.
• Coordinate printing projects such as letterhead, invites, flyers and posters while maintaining a supply of collateral materials.
• Support donor and board communications including acknowledgment and thank you letters, follow up calls and routine office mail.
• Generate all internal emails for special mailings and event/meeting invitations.
• Provide administrative support for fundraising events.
• Manage all general office support including staffing phones, preparing for meetings, ordering supplies, managing technology set up and coordinating deliveries.
• Provide administrative support to Executive Director for travel, donor meetings and public speaking engagements.

Candidate Qualifications

• B.A. or equivalent required.
• 2 years of work experience, preferred knowledge of non-profits.
• Flexible schedule; willing to work evenings and weekends and work full-time from offices in Marin County
• Self-motivated, mature, strategic thinker and well-organized.
• Proficient with Microsoft Office Suite (Word, Excel, Powerpoint), Google Drive, Dropbox, and Video conferencing.
• Experience with Salesforce data entry, online survey tools, and marketing email platforms preferred but not required.
• High level of communication skills, both written and oral.
• Ability and commitment to work collaboratively in a small, dynamic organization.

Benefits

• $4000 per month salary
• Health insurance
• 2 weeks paid vacation per year plus holidays and personal days
• Compensatory time off for weekend hours

How to Apply

For immediate consideration, please forward your resume and a cover letter with a summary of your interest and qualifications for this position to [email protected] and indicate your name and "Administrative Coordinator” in the subject line.

We thank you for your interest in career opportunities with Beyond Differences. Due to high volume, only those candidates selected for an interview will be contacted. No phone calls please.

Beyond Differences is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression. Beyond Differences provides a competitive salary and full benefits. A security background check will be included in the hiring process.